FAQ

From this page you can find replies to the following frequently asked questions

Eligibility and admission requirements

Does my current qualification / degree meet the requirements for admission? I am missing some subject areas in the required prerequisite knowledge. Can I still apply to the programme?

During the SECCLO admission process, applicants will need to fulfill the general elibility requirements first. Eligible applications then proceed to the academic evaluation, where the applicant’s background is evaluated in more detail.

If you fulfill our general eligibility requirements, study our student selection criteria carefully, and compare your studies to the key subject areas listed under required background and additional knowledge. If your previous studies meet our requirements, you should definitely apply. If you do not have all of the required subjects, you can still apply, but your chances of being selected are not as good.

  • For the background check-up, you can also use our course description form (part of the online application available during the application period). Many blank fields on the course descriptions form may indicate insufficient background knowledge.
  • In addition to suitable degree, SECCLO expects very good previous study success (grades and GPA, if used) from the selected students. What this means depends on the country, grading system in use, and also the university the degree was completed in.

The academic staff (professors and senior academic staff) of all six consortium universities evaluate the eligible SECCLO applications and make the final selection decisions. They will evaluate the contents of your previous degree and its grades, and determine whether they are sufficient for selection. Because of this joint evaluation process, we cannot comment on individual applicants or their chances of being selected before or during the selection process.

Please note also that our selection process is competitive. In other words, your chances of being selected will also somewhat depend on the number and quality of other applicants. This is another reason why individual applicant’s chances of being selected cannot be estimated before the complete and comprehensive evaluation of all applications.

I have a degree in mechanical engineering/economics/X, but I want to complete my Master’s degree in computer science and I have some relevant work experience / I have taken MOOCs. Am I eligible to apply?

In SECCLO, applicants are eligible to apply if they fulfill our general eligibility requirements. Eligible applications then proceed to the academic evaluation, where the applicant’s background is evaluated in more detail.

According to our student selection criteria, during the academic evaluation of applications the applicant’s previous study success and contents of the previous degree(s) are checked first. Contents of the previous degree will be evaluated on the basis of the official transcript of records and the course descriptions submitted. Relevant work experience, professional certificates and/or online courses are judged case-by-case, but they do not, in general, compensate for the university level studies that include also the theoretical foundations of the required subjects.

I am in my final year of study. Can I apply to SECCLO if I will obtain my Bachelor’s degree in the spring/summer after the application deadline?

You can apply to SECCLO if you are expected to graduate by 31 July. In this case, if selected, your selection will be conditional, and you are expected to submit your degree certificate to SECCLO Admissions Office at Aalto University by the given deadline (early August date given in the letter of admission).

In your application documents, instead of the Bachelor’s degree certificate, you can include an optional statement by your home university confirming your graduation date and that you are in your final year of study. You can also include a list of courses to be completed during the final semester and/or a short description of your thesis/final project work, if they are missing from your transcript of records at the time of applying.

The language of instruction during my education has been English. Do I need to provide TOELF or IELTS? What if my mother tongue is English?

The language test requirement is waived only for those applicants whose higher education degree has been taken at an English-medium programme requiring physical on-site presence at a university in Australia, Canada, Ireland, New Zealand, the United Kingdom, the United States, or an EU/EEA country. If the degree was completed in an EU/EEA country, the whole degree must be completed in English.

The language test requirement is also waived for the degree and exchange students of SECCLO consortium universities (Aalto University, KTH, NTNU, DTU, University of Tartu, and EURECOM).

All other SECCLO applicants must submit a valid English language test result as instructed without exceptions. Applicants without a valid test result by our application deadline will not be eligible and will not be processed further. See further information on the accepted language tests and our minimum score requirements.

 

Application documents and deadlines

What is the proof of place of residence document? I have checked the PRADO website for my country and found that both passport and national identity card are listed as examples of residence certificates. Can I use them as a proof of place of residence?

NB! Proof of place of residence document is not required in the second application round.

A proof of place of residence is a document certifying that you live currently in the country and city you claim to live in. It is required to verify your Erasmus Mundus scholarship category and the amount of mobility support (see Scholarships and fees).

The proof of place of residence document can be, for example,

  • a residence certificate issued in accordance with your municipality normal registration rules, or
  • a certificate from your current place of work, study or training issued by your employer or the institution in question.

Regardless of the type of document, the document must

  • be issued after 4 January 2018 (within 12 months from the SECCLO application deadline).
  • clearly (in print, in Latin alphabet) state your current country and city of residence, ideally also your full address.

The PRADO website shows examples of official residence certificates from different countries, but they can only be accepted if they fulfill the above criteria. Otherwise, a different proof of residence is required, for example, a certificate from your university or work place.

Here is what you should do when searching for an acceptable document:

  1. Check the PRADO website for the country-specific documents from your country.
    1. Does the country-specific document have information on your home address? [If yes, see the question below. If no, continue to Step 2]
    2. Is the country-specific document you possess issued after 4 January 2018? [If yes, you can use this as a proof of your current place of residence. If no, continue to Step 2]
  2. Do you have or can you obtain a certificate of residence/domicile by some official entity in your home country (e.g. registry/citizen’s office, government/province/municipality/district official, population register, police or similar)? [If yes, make sure that it is issued after 4 January 2018 or obtain a new one. If no, continue to Step 3]
  3. Do you have or can you obtain a certificate of residence from your current place of work, study or training? You can use this pdf template or a form provided by the company/university in question, but please make sure that the document has your name, date of birth, and current address, and that it is issued after 4 January 2018.

Whatever the type of document, make sure to provide an official translation of it if the language used is other than English.

If you are temporarily (e.g. because of exchange studies) residing in another country than your permanent place of residence is, please contact us at secclo@aalto.fi for further information.

In addition to uploading application documents to the application portal, which application documents am I required to submit by mail?

Only your Bachelor’s degree certificate and transcript of records. The officially attested copies of the original Bachelor’s degree certificate, transcript and their translations, fulfilling the country-specific additional requirements, if applicable, need to reach Aalto University by the SECCLO application deadline 12 April 2019 at 15:00 (3 pm, GMT +3:00). NB! See also below reply on deadlines.

For what we mean by official attestation of copies, see Application documents page. The same page has also information on the country-specific additional document requirements for certain countries.

For the address to send the documents to, see How to apply -> Step 4 – Submit the requested paper documents by mail.

You do not need to mail us any other application documents uploaded to the application portal.

What is the deadline for the paper application documents and/or my language test result?

The mailed, paper application documents and the language test results need to reach the SECCLO Admissions Office at Aalto University by 12 April 2019 at 15:00 (3 pm, GMT +3:00).

When you submit your SECCLO application online, we will check it, and if anything is missing, you will be given until our application deadline to complement it.

If the application deadline at that point is less than two weeks away, you will be given two weeks to complement your application. This is called “individual complementation deadline”. If your application is submitted and checked on 4 April, you will be given until 18 April to complement it. If it is submitted and checked on 12 April (i.e. our second application round deadline), you will be given until 26 April to complement it. You will be informed about this individual complementation deadline when your online application is checked, but close to the application deadline, it is always two weeks from the check-up date.

Please note that:

  • The individual deadlines given are non-negotiable. Applications not completed by the deadline given will be rejected without exceptions.
  • Two weeks is very short time to complement your application especially if you need to take a language test or collect additional application documents. To ensure that you have a maximum time to complement your application, you should apply soon after our application period begins. We check the submitted online applications in order of arrival and that way, you will have until our application deadline (= up to four weeks) to complement your application, if anything is missing or not accepted.
I cannot get the officially attested paper documents/my language test result before the application deadline or the individual deadline given. Can you make an exception?

No. Our admission requirements have been available on our website several months before the application deadline. To ensure a fair and equal treatment of all applicants, no exceptions will be made to either the admission requirements or the deadlines.

It falls under the responsibility of the applicant to start preparing for the admission period early enough to reserve time for national holidays, mail delivery problems, strikes or other exceptional circumstances.

I will get my language test result two days after the application deadline. What can I do?

See the above reply concerning deadlines (esp. individual complementation deadline).

All applicants are strongly advised to check all possible language test options to make sure no other test provider could deliver your language test result sooner. For accepted tests and their minimum scores, please see our Admission requirements. Leaving a language test date very late is always a risk.

My university does not have a website available in English where the course descriptions can be verified. Can I leave it empty? Does my university need to verify the course descriptions?

Yes, you can leave the field empty if there is no valid website available in English where the information could be verified. And no, as course descriptions are not obligatory and will not influence your eligibility, your university does not need to verify them.

Can I send my application documents before I submit my online application?

Yes. However, arrived paper application documents will only be checked together with the submitted online application. We will inform you that we have received your paper documents, but not check them until you submit your online application.

 

Admission process and Erasmus Mundus scholarships

SECCLO is a double degree programme. Do I need to apply to two universities?

No. SECCLO has a joint admission process, which is organized by the coordinating university, Aalto University. You will apply to SECCLO programme following the instructions available at How to apply page. You will be asked about your second-year specialization preferences in the online application form, but if selected to SECCLO, you will be first admitted only to the first-year university, Aalto.

The final selection of the second-year specialization (offered by KTH, NTNU, DTU, UT or EURECOM) will take place during the first-year spring semester. The selection will be based on the student’s study success during the first semester studies at Aalto University and on the student’s motivation for studies in the specialization area. For some further information on the selection process, please see Selection of second-year specialization.

How do I apply for the Erasmus Mundus scholarships?

NB! Erasmus Mundus scholarships are not available in the second application round for self-funded students. The next application round with Erasmus Mundus scholarships will open in November-December 2019 and will be for the September 2020 student intake.

Your apply for the Erasmus Mundus scholarships when you apply to the programme. Our online application form has a separate tab called “Scholarships” where you choose the scholarships you apply for or whether you apply to SECCLO as a self-funded student.

In order to maximize your chances of getting a scholarship, pay attention to preparing the best possible application and justify why you would be a good candidate to the programme, not only for the scholarship.

Am I eligible for the Erasmus Mundus scholarship? On what grounds are they granted?

NB! Erasmus Mundus scholarships are not available in the second application round for self-funded students. The next application round with Erasmus Mundus scholarships will open in November-December 2019 and will be for the September 2020 student intake.

For the eligibility criteria of the Erasmus Mundus scholarships, please see Scholarships and fees.

There is a limited number of Erasmus Mundus scholarships available for each SECCLO student intake. The scholarships are awarded following the Erasmus Mundus scholarship rules to the academically best applicants in each intake irrespective of their socio-economic circumstances. The applicant is informed about the scholarship decision when the selection results are published. There will be a reserve list for the Erasmus Mundus scholarships.

Because of the limited number of scholarships, you should always also investigate any scholarship or loan opportunities available in your home country for participating in an international Master’s programme offered abroad. See further information on the Other funding possibilities page.

 

After the selection results are published

When do I get the letter of admission and when do I need to apply for the residence permit?

The letters of admission will be sent by the coordinating university, Aalto University, in March. As soon as you get the letter of admission, you can start applying for the residence permit.

Erasmus Mundus scholarship holders will receive a confirmation of the scholarship at the same time/soon after. Self-funded students can apply for the residence permit as soon as they have received the letter of admission.

I have been selected to the SECCLO programme, but I am on the reserve list for the Eramus Mundus scholarship. What is my position on the reserve list and do I have any chance to get a scholarship?

The SECCLO coordinator will contact all selected students during March and inform them about their position on the reserve list. All selected students can join the programme and the students in the reserve list should obtain their own funding for the SECCLO studies.

If cancellations appear (if a student in the main list cancels his/her participation in the programme), the next student proposed for the scholarship will be contacted by the coordinator by phone or e-mail. It is difficult to foresee how many cancellations there will be, so it is not possible to predict whether you are able to secure a scholarship.

I have been selected to the SECCLO programme, but I was not granted a scholarship. I am not in a position to fund my studies with my personal funds. Is it possible to work as a teaching assistant or research assistant at the university?

SECCLO programme is a two-year full-time demanding study programme with integrated mobility. The student is expected to complete the programme requirements in the first-year university in the given time before transferring to the second-year university. Therefore, it is not recommended for students to work during the semesters.

In order to join the programme, the student is expected to have sufficient funds for living and studying. Sufficient funds are required also for the student residence permit. For further information on participation costs and living costs, see Scholarships and fees and Other funding possibilities. You should always also seek for scholarships or loans from your home country.