How to apply

Below you will find instructions for the applicants. In case you have any further questions, read the FAQ first and if you cannot find an answer to your question, contact us at secclo@aalto.fi!

Follow these seven steps during the SECCLO admission process. Note that you can complete the first two steps before our application period begins.

  1. Study our admission requirements
  2. Prepare for the admission
    1. Take a language test (if required)
    2. Start collecting your application documents, especially if the country-specific requirements apply to you
  3. Fill in and submit the online application
  4. Submit the requested paper documents by mail
  5. Submit your language test scores (if required)
  6. Monitor your e-mail for our message and complement your application (if required)
  7. If your application was eligible and proceeded to the academic evaluation, wait for the selection results to be published

See below for further information on each step.

 

Step 1 – Study our admission requirements

Before you begin the application process, check your compliance with our admission requirements.

Step 2 – Prepare for the admission

If an English language test is required from you and you have not taken the test yet, book a seat for it immediately. Applications without a valid English test result are not eligible and will not be processed further.

Start collecting your application documents. Pay special attention to the country-specific requirements, if applicable.

Step 3 – Fill in and submit the online application

A link to the online application form will be added to this page when our application period begins on 25 November 2019 at 9 am (GMT +2:00).

In the online application form, you will be asked about:

  • personal and contact information,
  • previous education and course descriptions of relevant courses taken,
  • motivation for the SECCLO studies.

In addition, you will be asked to upload the following application documents to the application portal:

  • officially attested Bachelor’s degree certificate (and its translation, if applicable)
  • officially attested transcript of records (and its translation, if applicable)
  • curriculum vitae (CV); preferably using Europass CV format
  • copies of other relevant documents you want us to consider (e.g. relevant work certificates, scientific publications or other relevant activities, GRE/GMAT results if taken, etc.)
  • recommendation letters
  • copy of passport or an official identification document indicating your citizenship
  • proof of place of residence
  • English language test scores, if required (see Step 5 below)

The online application form will close on our application deadline, 10 January 2020 at 3 pm (GMT +2:00). Be sure to submit your online application before that. Check the application carefully before submitting it as it is not possible to return to edit it afterwards.

Uploading instructions

The application portal supports the following file formats: .pdf, .png, .jpg and .jpeg, out of which .pdf is preferred especially for educational documents (degree certificates and transcript of records). For the educational documents, we ask you to scan the officially attested copies of the original documents, in effect, the same documents you will mail us, if they are already available at the time of submitting the online application.

Be sure to include all pages of documents that contain any type of text/writing, even if it is on a back page. This is especially important for educational documents. For passports, the page with your personal data (name, date of birth, citizenship) is sufficient. Make sure that everything in the document is visible and readable on the scan.

All documents that are in the same category (for example, a transcripts of records that has four pages) should be scanned into ONE file, please do not make a separate file for each page.

Application portal browser support

SECCLO application platform requires a modern browser. We recommend the latest version of Google Chrome or Mozilla Firefox as these browsers ensure the best performance and security. The application platform also supports Apple Safari 10+ and the latest version of Microsoft Edge 40+. With these browsers, however, you may encounter performance issues and occasional glitches.

Supported browsers are: Google Chrome 56+, Mozilla Firefox 52+, Apple Safari 10+, Microsoft Edge 40+.

 

Step 4 – Submit the requested paper documents by mail

In order for your application to be eligible, in addition to uploading the application documents to our application portal, two documents need to be mailed to us if the authenticity of these documents cannot be verified online.

Paper documents to be mailed

  • An officially attested copy of the Bachelor’s degree certificate/diploma or a certificate of equivalent studies (if graduated)
    • Authorized translation, if applicable
  • An official transcript of records or an officially attested copy of it
    • Authorized translation, if applicable

See further information on official attestation, translations and country-specific document requirements from the Application documents page.

You do not need to mail us any other application documents.

Deadline

The mailed paper documents need to reach Aalto University by our application deadline, 10 January 2020 at 3 pm (GMT +2:00) or by the individual complementation deadline given to you if your online application is checked less than two weeks before the application deadline. The individual complementation deadline is always two weeks from the date your online application was checked (see further information from our FAQ).

We use individual complementation deadlines close to the application deadline so that all applicants will be given at least two weeks to complement their application if anything (e.g. an officially attested paper copy of transcript) is missing.  However, please note that you can also mail the paper documents in advance and do not have to wait until your online application is checked.

Address

SECCLO Admissions Office
Aalto University School of Science
P.O.Box 15400, Room B150
FI-00076 AALTO
Finland

If you use courier services, please give the following street address and phone number:

SECCLO Admissions Office
Aalto University School of Science
Konemiehentie 2 (street address), Room B150
FI-02150 ESPOO
Finland
tel. +358 50 5122 492

You can also bring the documents in person to Aalto University Otaniemi Campus in Espoo, street address: Konemiehentie 2 (Computer Science building), room B150.

We strongly advise international applicants to use a courier company or other service where it is possible to track the delivery. The applicant is responsible for meeting the application deadline also in case the application documents are delivered by a third party, e.g. postal service.

SECCLO Consortium accepts no responsibility for any possible expenses related to the delivery of the application, such as courier service fees or customs duties. The sender is responsible for all shipping costs.

Step 5 – Submit your language test scores (if required)

If an official English language test result is required from you (see Admission requirements -> Requirements concerning English language skills), how you should submit the test result for  verification depends on the test taken.

IELTS

Applicants who have taken the IELTS test should upload a copy of the score report to the application portal so that we can verify the result electronically. If you receive your IELTS score after you have submitted your online application, please send a scanned copy of your test result by email to secclo@aalto.fi.

For more information on the IELTS tests, please see the IELTS website (ielts.org).

TOEFL

Applicants who have taken the TOEFL test need to ask for the official score report to be sent directly to Aalto University as soon as the score is available. Please make sure to use Aalto University’s institutional reporting code 7364. Only the official score report submitted by ETS is accepted.

If the TOEFL IBT score delivery request has been made before the application has been submitted, the applicants are asked to give their TOEFL Registration ID number (16 digits, e.g. 00000000xxxxxxxx). The SECCLO Admissions Office have the possibility to verify scores which have been reported with Aalto University’s institutional code 7364 in an online verification system provided by the testing authorities. The scores can be accessed in approximately 1-2 weeks after the delivery order has been made.

For more information on how to deliver TOEFL results, please see the ETS website (ets.org).

C1 Advanced/CAE or C2 Proficiency/CPE

If you have taken the C1 Advanced (former Certificate of Advanced English, CAE) or C2 Proficiency (former Cambridge Certificate of Proficiency in English, CPE) exam, upload a copy of your language certificate to our application portal and mark your exam ID number (e.g. ABC123456) and secret number (e.g. 1234) on the certificate. The exam results after 2005 can be verified electronically, but the exam ID number and secret number are required for verification.

For more information on the C1/C2 tests, please see their websites at cambridgeesol.org (C1 Advanced, C2 Proficiency).

Pearson Test of English

Applicants who take the PTE A test can deliver their score to Aalto University once they have signed in to the PTE account on the test organiser’s website. The scores can be sent to an unlimited number of institutions free of charge. The test organiser will send an email to confirm that the scores have been sent. Note that according to PTE, it takes up to 48 hours for scores to be sent to institutions.

For more information on how to deliver your PTE results, please see the PTE Academic website (pearsonpte.com).

 

Deadline

The deadline for the language test result is our application deadline, 10 January 2020 at 3 pm (GMT +2:00) or an indidual complementation deadline given to you if your online application is checked less than two weeks before the application deadline. The individual complementation deadline is always two weeks from the date your online application was checked (see further information from our FAQ).

We use individual complementation deadlines close to the application deadline so that all applicants will be given at least two weeks to complement their application if anything (e.g. a language test result) is missing. However, you should always submit your language test result as soon as it is available and should not wait until your online application is checked.

If you have followed these instructions, you have now applied to SECCLO and we will process your application. What happens next?

Step 6 – Monitor your e-mail for our message and complement your application (if required)

The SECCLO Admissions Office at Aalto University will check your online application and its attachments when you submit it. Mailed paper application documents are checked together with the submitted online application. Submitted online applications are checked in order of arrival.

After this eligibility check, SECCLO Admission Office will send you an e-mail with one of the following messages:

  1. Your application fulfils our general eligibility requirements and it will proceed to the academic evalution.
  2. Your application is incomplete and does not currently fulfil our general eligibility requirements. It will not be processed further unless you complement it.
    • The deadline for complementing the application will be either the SECCLO application deadline or – if it is less than two weeks away – an individual deadline given to you. The individual deadline given will always be two weeks from the date your online application was checked.
  3. Your application is not eligible and it will not be processed further. For SECCLO’s general eligibility requirements, please see here.

Be sure to follow your e-mail during this time! You should, however, also make sure that you have followed all of our instructions before you submit the application.

Step 7 – If your application was eligible, wait for the selection results to be published

The academic evaluation means that the academic staff of all six consortium universities will evaluate the eligible SECCLO applications, and make the final selection and scholarship decisions. This will take some time, but we will try to be as quick as possible while maintaining a comprehensive and thorough evaluation process.

After our joint selection meeting, we will inform you about the selection results first by e-mail. The admission letters and all other practical instructions will be sent to the selected students soon after.

Good luck during the admission process!